7 Ways to Organize Figma Files – Technology Org

We all know how difficult it is to organize the design process in Figma. If you have too many projects, it might be challenging to keep everything sorted out. Some ways can help you to organize your files and make the design process more smooth and straightforward. In contrast to typical design tools, Figma offers an excellent file organization feature that allows users to keep their projects in order and makes it easy to find the needed files.

Sometimes, the project panel in Figma can get pretty messy. It is easy to focus on the design and overlook the importance of file organization. However, a well-organized file structure is crucial for an effective workflow. Every design team has its way of organizing files, but there are a few general principles that everyone should follow. The Figma cost has nothing to do with it, as the organization is a free feature. Let’s explore some tips on how to organize your files in Figma.

Keep Your Projects Organized In Folders

Folders are a great way to keep your projects organized and easy to find. You can create a folder for each project or client and place all the related files. This will help you to find the needed files quickly and avoid mixing up different projects.

To create a folder, click the + button in the project panel and select “Folder” from the menu. Sometimes, the folder structure can get pretty complicated, so using nested folders is a good idea. This way, you can keep the structure tidy and organized.

Give Your Files Descriptive Names

Giving your files descriptive names is essential so you can easily find them later. This will save you a lot of time searching for the right file. When naming your files, try to be as specific as possible. For example, if you are working on a landing page design, you can name the file “landing-page-design.”

Another thing to remember is to use dashes (-) or underscores (_) instead of spaces. This is because some operating systems need to handle spaces better. Dashes and underscores are a better option as they are more compatible with different systems. 

If you use nested folders, you can use a naming convention to keep the structure consistent. For example, you can use the following convention: client-name-project-name-file-name.

Use Version Control

Version control is a system that allows you to track changes in your files and revert to previous versions if needed. This is a great way to keep your work organized and avoid losing progress.

Figma has a built-in version control system that you can use to track changes in your designs. To access the version history, click on the “File” menu and select “Version History.” 

You can see all the previous versions of your design and restore any of them if needed. Top iOS developer companies mostly use version control because it allows developers to track changes and quickly revert to previous versions if something goes wrong.

Add Cover Image

Adding a cover image is a great way to make your file more organized and visually appealing. A cover image is the first thing people see when they open your file, so it should represent your design. 

Many people use a screenshot of their design as the cover image. You can also use an illustration or a photo. If you still decide what to use, try a free service like Unsplash to find high-quality photos. 

Try to find an image that is relevant to your design. For example, if designing a landing page, you can use a photo of a person using a laptop. Adding a cover image is easy. Click on the “File” menu and select “Upload Cover Image.”

Use QA Testers For Better Organization

Quality assurance testers are a great way to keep your work organized. They can help you test your designs and catch any errors you may have missed. QA testers can also give you feedback on your design so that you can make improvements. 

To find a QA tester, you can post a job on a freelancer site like Upwork. Include specific instructions on what you need the tester to do. 

For example, you can ask them to test your design’s usability or check for spelling errors. QA testers are little-known organizational tools, but they can be very helpful.

Use Tags For Better Organization

Tags are a great way to categorize your work and make it easier to find later. Figma has a built-in tagging system that you can use to tag your files. Click on the “Tags” option in the left sidebar to add a tag. 

Then, type in the name of the tag and press enter. You can add as many tags as you want to each file. When you need to find a specific file later, you can use the search bar to find all files with that tag. 

The Figma tags are not only helpful for an organization but also for collaboration. By tagging files, you can let your team know what file needs their attention.

Use Iterations To Help With Your Workflow

If you are working on a design that will change often, you can use iterations to keep track of those changes. Iterations are versions of your design that you can save and return to later. 

To create an iteration, click on the “Iterations” option in the left sidebar. Then, click on the “Create Iteration” button. A new iteration will be created, and you can start making changes. As you make changes, you can save them, and they will be automatically added to the iteration. 

When you need to go back and make changes, you can simply open up the iteration and make your changes. In file organization, iterations can be extremely helpful because you can use them to track the changes you make to your design.

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